Board of Directors and Officer Positions
Once elected, the Board of Directors needs to nominate and elect Board members to the various Officers positions.
The President of the Board is the Chairperson at Board meetings and Annual General Meetings. The President should work with all committees and give a general idea as to all work in progress with committees and contractors. To be effective in handling meetings, this person should always work from an agenda and hold all meetings in a business-like fashion, following parliamentary procedure. Wasted time at meetings is a sure way to dissuade enthusiastic Board members from attending more meetings.
The Vice-President stands in for the President if the position is vacant and in many cases this person would move to fill the President’s position if elected in the following year.
The Secretary is responsible to maintain the corporation’s records. This person does not necessarily need to be the person who records the minutes at meetings, but these documents are one of the most important segments of the Corporation’s records.
The Treasurer is responsible for the financial transactions of the Corporation. This person may not be the person who does all the banking, but normally would be one of the authorized signing officers for banking transactions. It is most important for this person to understand how the corporate funds are managed. The quickest method to “get up to speed” as a new Treasurer is to give the financial report at each Board meeting.
The above listed duties and responsibilities include summarized excerpts from a number of sources.